Purchase Tender Management
Nowadays in a competitive market, several vendors sell the same products and everyone has their price so it will difficult to manage multiple tenders at a time even in odoo there is no kind of feature where you can manage multiple tenders in a single list. Our this module will provide a platform where you can manage multiple tenders RFQs. Using this module you can easily confirm, cancel tender RFQs in one list. This module provides many stages for manage tender like Draft, Confirm, Bid Selection, Close, Cancel, etc. Using this module you can make a purchase order of multiple RFQs in a single click If you have more than one tender RFQ from the same partner so it will merge in one purchase order. You can easily send a tender pdf report to your partner's email. You can print "Purchase Tender" & "Analyze Quotations" PDF report.
Goto User setting and select a group of purchase tender manager or user.
In the configuration, there is a menu for tender type where you can define a type of tenders.
'Purchase Tender Type' form view.
'Purchase Tender' menu and tree view.
Group purchases tender by using Purchase tender number, type, representative, deadline, order date, delivery date, and vendor also status.
Purchase tender form view where you can create purchase tender and click 'confirm'.
You can choose multiple vendors and selected vendors can see that tender if you have not selected any vendors then anyone can see the tender.
After confirming tender you can make the new quotation for that tender, and you can track all RFQ/PO from the smart button 'Received Quotation'.
After click 'New Quotation' this form will appear. Where purchase tender automatically set in RFQ.
After creating RFQ in the smart button where you can see the number of RFQ/Purchase Order. And click 'Validate' to validate this purchase tender.
After click validates button purchase tender set in 'Bid Selection' state and 'Analyze RFQ' button will appear.
Tender lines list view.
Tender lines kanban view.
After click 'Analyze RFQ' 'Tender Lines' tree view appears, where you can see three-button in
1) Cart: Update Order Qty in RFQ. 2) Correct Mark(✔): To Confirm RFQ, after clicking this mark that line will become 'Green'. 3) False(✗): To cancel RFQ, after clicking this mark that line will become red.
Tender lines detailed kanban view.
After clicking on the cart icon, this wizard will popup where you can change product quantity in the tender.
RFQ product quantity is updated.
Select confirm RFQ and click 'Generate Purchase Order' to generate a purchase order.
After click on 'Generate Purchase Order' from the action, this wizard will popup where you can group by partner, select RFQ/ purchase order & cancel old RFQ's.
After clicking the 'Generate Purchase Order' purchase order will create with the group by the customer.
The same vendor's RFQ automatically merge.
Unique vendor's RFQ will create a separate purchase order.
Filter RFQ by using 'Selected Orders' (that order which is selected in tender lines and make that purchase order).
Group RFQ by using 'Tender'.
Group RFQ by using 'Selected Orders' (that order which is selected in tender lines and make that purchase order).
Two smart buttons in purchase tender 1) REceived Quotation 2) Selected Order.
After 'Analyze RFQ' and make a final purchase order as you can see the product line will come green. If you want to close that purchase tender so click 'Close'.
You want to Cancel that purchase tender so click 'Cancel'.
After clicking the 'cancel' button that purchases tender will set in 'Cancelled' state, if you want to set back to 'Draft' so click 'Set to Draft'.
You can analyze purchase tenders from the 'Analyze Multiple Tender' menus.
Filter Tender Lines by using 'Hide Cancel Line' to hide cancel lines from the list.
'Send By Email' to send purchase tender to your partner's email directly. After click 'Sent By Email' this wizard will popup.
Tender pdf automatically attached to the email.
Email send to partners.
For print Purchase tender PDF report.
Purchase Tender PDF Report.
For print "Analyze Quotations" PDF report.
"Analyze Quotations" PDF Report.
Configuration to add vendors as followers and create portal users(vendors).
Currently, users(vendors) are not added as followers.
Now validate the tender.
After validating the tender, vendors are added as followers.
Now we send the tender by email so press the "send by email" button.
You can see recipients/vendors names.
After sending the tender by email, vendors are added as followers.
The portal users(vendors) created based on the configuration when validate the tender.
The vendors receive one email and link when creating vendors as a portal (users).
The vendors email with link for portal access.
Supplier Note Fields and Multi Currency
'Purchase Tender Type' form view with note field.
Tender type note is change based on tender type.
Quotation in different currency with tender.
Analyze tender view updated with base currency value.
Portal view looks like this.
Now we change currency, add note & terms-conditions.
Backend view looks like this with currency, add note & terms-conditions.
Purchase Tender XLS Report
Press "Export XLS" in purchase tender.
Select report and press "Export".
"Purchase Tender" XLS report looks like below.
"Analyze Quotation" XLS report looks like below.
Create Multiple RFQ For Different Vendors From Tender
Press button "Create Multiple RFQ".
After that this wizard opens, choose vendors & email templates.
Multiple RFQs created.
Created RFQ form view.
RFQ with chatter.
Go to the user's settings >> Enable the "Import Tender" option
Click on the "Import Tender".
After that, the "Import Tender" wizard will open.
After pressing on the “Download Sample” button ("XLS File" or "CSV File"), you can download the sample file.
Select the file that you want to import.
Select other options like Import File Type & Product By & Unit Price.
Click on the "Apply" button.
Success Message Pop-up.
Form view of the purchase tender.
Click on the "Received Quotations" smart button.
Here, you can see the list of Received Quotations.
Go to purchase settings >> Enable the "Auto Close Tender After Tender Deadline".
Form view of the purchase tender.
Here, you can see the Tender Deadline. The tender will auto close if the tender deadline is gone and the Tender will be in the BID Section state and Auto close tender enable from the configuration.
Version 16.0.2 | Released on : 16th September 2023
Version 16.0.1 | Released on : 28th October 2022
- Yes, this app works perfectly with Odoo Enterprise (Odoo.sh & Premise) as well as Community.
- No, this application is not compatible with odoo.com(odoo saas).
- Yes, we provide free support for 100 days.
- Yes, you will get free update for lifetime.
- No, you don't need to install addition libraries.
- Yes, You have to download module for each version (13,14,15) except in version 12 or lower.
- No, We do not provide any kind of exchange.