Purchase Request By Employees
This module allows the user or employee to request to purchase some products. The organization has their own stages to do that so we have made stage flow dynamic as you can create as you want, along with stages you need to define the related access group which will approve the stage.
Workflow
- Step 1: Define stages accordingly to your organization and allocate the access group as per stages. These groups only can approve the request of purchase to stage defined.
- Step 2: Configure stages like New Stage, Done Stage, Cancel Stage & Create PO(Purchase Order) Stage.
- Step 3: Give the request user access to the Employee/User to create.
- Step 4: Create a purchase request and add purchase product(s).
- Step 5: Responsible person/access group that will be able to approve user requests which define/configure in the next stages.
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Step 6:
At the last done stage there will be 2 options,
  option 1) Create a purchase order of purchase request created by the employee.
  option 2) Cancel the purchase request. you can also give cancel reason.
Features
Purchase Requests
Allows users or employees to submit purchase requests.
User/Manager Access for Purchase Requests
Easily assign a specific user or manager to a purchase request.
Configure Dynamic Stages
The organization can set up and configure dynamic stages as per internal rules.
Stage-Based Group Management
You can manage and assign access groups based on different stages of the workflow.
Access-Group Approvals
Related access groups can approve or cancel purchase requests.
Quick RFQ/PO Creation
Create RFQs or Purchase Orders quickly using a tick/untick button in order lines without entering edit mode.
Edit-Free Selection
Tick or untick products directly in the request without clicking the edit button, speeding up work.
Multiple RFQ/PO Generation
Easily create multiple RFQs or POs from a single purchase request using the RFQ/PO button.
Cancel with Reason
The responsible user or manager can Cancel a purchase request and provide a cancelation reason for clear communication and audit tracking.
Filter Archived Requests
Easy filtering of purchase requests including archived ones.
Advanced Grouping for Purchase Requests
Group by purchase requests by a vendor, employee, request user, stage, request date (day, week, month, quarter, year) & request by.
PO Creation Rule 
Configure purchase order creation based on either the requested quantity or the approved quantity.
Notification Configuration
Configure email notifications and bus notifications for request approval.
Stock Fulfillment
Allow users to choose per request line whether the product should be fulfilled through internal stock picking or generated through a purchase order.
Receipt Confirmation
Enable employees to manually confirm receipt of requested materials once items are delivered, completing the request workflow.
Auto Procurement
Automatically trigger procurement and create a purchase order when requested stock is unavailable in the warehouse.
Email Notifications
Send automated email notifications to approvers and requesters for approval requests, approvals, rejections, and cancellations.
Approval Workflow
Implement a configurable approval process based on request quantity and approval rules.
Request Report
Provide a printable PDF report for material requests with complete request details.
Additional Details
Add extra fields such as department, deadline, and related tracking information for better request management.
Portal Access
Allow users to create, track, and manage requests through the customer/employee portal interface.
Mass Request Actions
Enable users to select multiple products at once and create material requests using mass actions.
Go to settings => users, In the purchase request, choose the user or manager.
The list view of the stages looks like below. You can configure stages as per the organization rule, and select the access-groups who can approve the particular stages.
Stage form view, enter stage name, next stage name & select access-group who can approve that.
Configure the stages like New Stage, Done Stage, Cancel Stage & Create PO(Purchase Order) Stage from configuration settings.
Request user can only see own request.
Now user request for product purchase, request user can see only product request part.
The request is done now.
The request is in the new stage, now if request users try to confirm that request then it generates alert because that user has no access to confirm the request. Users can see information about cancel or purchase requests then the user can see from the "Other Information" tab.
After pressing the "Approve" button then the request goes to confirm stage.
After that, if users try to confirm that request then it generates alert.
Now request manager login, the manager can see all requests.
The request manager can confirm that request.
If the request manager tries to "Done" that request then it shows alert because that manager has no access to done that request.
Next stages can approve by given access group, so it generates alert if the request manager tries to "Done" that request.
Now purchase user login, they have access to done this request, so now purchase request is going to the "Done" stage after pressing the "Approve" button.
That purchase user can cancel this request or can create the purchase order.
If the vendor is not selected then it generates alert.
After selecting the vendor the purchase user(who has access) can create the purchase order.
The purchase order list view looks like below.
The created purchase order form view looks like below.
Using the smart button you can see the created RFQ/PO, You can see information about purchase requests from the "Other Information" tab.
RFQ/PO list view.
The purchase order form view looks like below.
Press the "cancel" button to cancel the purchase request.
Write the cancel reason and press the "Cancel Request" button.
After canceling the request, the request goes to the "New" stage using the "Set To Draft" button, you can see cancel request details from the "Other Information" tab.
The request goes to the "New" stage, from here all processes need to be done for the creat purchase order.
You can filter purchase requests by archived purchase requests.
You can group by purchase requests by a vendor, employee, request user, stage, request date (day, week, month, quarter, year) & request by.
The group by employee looks like below.
The group by request user looks like below.
The group by stage looks like below.
The group by request date (day, week, month, quarter, year) looks like below.
The group by request by looks like below.
You can choose and tick products randomly and press "Create PO".
PO created.
Created PO form view.
After approved purchase request, create multiple RFQ/PO button will be there.
Press that button after ticked products, so this popup opens, choose po or rfq and press create.
Purchase order/RFQ created.
If you don't tick than it will add all items for PO.
PO created.
You can see approved quantity and Status in Purchase Request.
In the Purchase Request settings, select "Create PO Based On: Requested Quantity".
Create a Purchase Request.
Here, you can see that an RFQ has been created for the corresponding Purchase Request.
Select "Create PO Based On: Approved Quantity".
Create a Purchase Request for the 15 Quantity.
Here, we have approved a quantity of 5.
Here, you can see that an RFQ has been created for the approved quantity of 5.
Configure real-time notifications for purchase requests, including Email and Buzz alerts for status changes.
Receive instant Buzz notifications when a purchase request stage is updated or confirmed.
When requests are approved, automatically log notification history in the chatter for full transparency and tracking and send email notifications.
Send professional email notifications to relevant users and managers upon status updates.
User also get buzz notifications for efficient monitoring.
When admin approves reuest sends email notification and stage transition to "Done".
User also get buzz notifications for efficient monitoring.
Configure the stock fulfillment process to handle multiple lines or single orders per purchase request for stock requirements.
Click on create PO/Transfer button to create a purchase order or transfer request for the stockable products in the purchase request.
The purchase order or transfer request will be created for the selected stockable products and can be visible in smart buttons.
Click on received marerial button to confirm the receipt of products for the purchase request.
User can see received quantity for the purchase request.
Create a purchase request with stock fulfillment through an internal transfer, then click the Approve button for admin approval.
Create a purchase request with a quantity greater than the available on-hand quantity.
The admin can click the Create PO/Transfer button to generate a purchase order or internal transfer directly from the purchase request.
You can view the created purchase order or internal transfer from the respective smart buttons available in the Purchase Request form.
Created internal transfer based on the on hand quantity is more than the requested quantity.
Created purchase order for the remaining quantity as the on hand quantity is less than the requested quantity.
User create a purchase request and click on the approve button to submit the request for approval.
A mail notification will be sent to the request approver.
Once the request is approved, the user will receive an approval notification.
Once the request is Cancelled, the user will receive a cancellation notification with cancel reason.
Once the request is rejected, the user will receive a rejection notification with the reason.
Go to the Approval Configuration menu from the Purchase Request module.
Set the minimum quantity and configure the approval settings.
Create a purchase request and click the Approve button. You can view the approval history from the Purchase Request form.
Once the request is approved by the first approver, you can view the details in the approval history, and the user will also receive a notification.
When the approver rejects the request, they need to add the rejection reason in the wizard.
The user can view the rejection reason and the name of the approver who rejected the request under the Approval History tab.
To print the purchase request, click the Print button from the Purchase Request form.
Printed Purchase Request with all details included.
Added details such as request user/employee, department, required-by date, and priority for the purchase request.
These field values are also visible in the chatter for tracking purposes.
Employees can view their submitted purchase requests and their real-time status directly through the Odoo Portal.
Users can create purchase requests directly from the portal.
Create and submit new purchase requests effortlessly through the personalized user portal for faster internal procurement.
Users can view approved or rejected purchase requests directly from the portal.
Users can view the cancellation reason for rejected or cancelled requests directly from the portal.
Create purchase requests directly from the product variants list view.
Select multiple product variants and use the mass action to generate consolidated purchase requests in one step.
Purchase requests created from the product variant list view using the mass action feature.
Version 18.0.7.0.0 | Released on : 15th May 2026
Version 18.0.6.0.0 | Released on : 27th Feb 2026
Version 18.0.5.0.0 | Released on : 10th July 2025
Version 18.0.4.0.0 | Released on : 8th November 2024
Version 18.0.3.0.0 | Released on : 5th November 2024
Version 18.0.2.0.0 | Released on : 26th October 2024
Version 18.0.1.0.0 | Released on : 12th August 2024
- Yes, this app works perfectly with Odoo Enterprise (Odoo.sh & Premise) as well as Community.
- No, this application is not compatible with odoo.com(odoo saas).
- Please Contact Us at sales@softhealer.comto request customization.
- Yes, we provide free support for 365 days.
- Yes, you will get free update for lifetime.
- No, you don't need to install addition libraries.
- Yes, You have to download module for each version (13,14,15) except in version 12 or lower.
- No, We do not provide any kind of exchange.
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